Write a brief that can be sourced
State whether you want original CS75, facelift examples, PLUS or separate offers for both families. Specify new, used or either, accepted year ranges, required transmission, quantity, destination and budget basis. Divide mandatory requirements from preferences such as colour. A sourcing team can work with flexible preferences while preserving the conditions that matter to your resale market.
Include your inspection policy and any workshop limitations. If you cannot support a particular gearbox or equipment configuration, say so before vehicles are shortlisted. Refer to the family comparison when several sellers use inconsistent names for similar-looking offers.
Build one row per VIN
Record specification, documents, inspection status, preparation needs, current price and offer validity for each car. Keep the source photographs linked to the correct row. A batch photo and a total price are not enough to assess individual condition or identify a later substitution.
Use explicit statuses such as awaiting evidence, inspection booked, accepted subject to repair and ready for release. Retain rejected vehicles and the reason for rejection. This history prevents an unsuitable car from reappearing under a revised listing without the original concern being resolved.
Choose consistency deliberately
A narrow specification range may reduce workshop preparation and parts complexity. It can also make retail descriptions and staff training simpler. However, insisting on identical colour and trim may limit suitable supply. Decide which common features create practical value and which are merely cosmetic preferences.
For a mixed batch, calculate the additional work in parts identification, inspection and merchandising. Keep original CS75 and PLUS acceptance sheets separate. The parts planning guide can help you discuss support requirements with your workshop before quantity is finalised.
Control repairs and substitutions
Agree how repair findings will be priced and approved. Require evidence that agreed work was completed, with focused reinspection where appropriate. Avoid a blanket permission to change components or substitute cars without review. The replacement VIN should carry its own specification, condition report and commercial terms.
Set a process for cars that fail the agreed standard close to release. Options may include removal from the batch or a separately reviewed replacement, subject to the transaction agreement. Make responsibility and timing clear so an unresolved vehicle does not quietly delay the whole shipment.
Run a small order review before increasing volume
For an initial order, review the entire process from first shortlist to receiving inspection. Note which fields were repeatedly missing, which preparation tasks took longer than expected and whether the agreed condition standard was clear to everyone involved. Use those observations to revise the next buying brief. A larger quantity should follow a better-understood process rather than simply multiplying an incomplete one.
Keep useful variety in your records. If the batch contains two different original CS75 configurations, compare the preparation effort and customer response separately. Do not attribute a mixed result to the whole model family when it may reflect one specification, condition group or price segment. The same discipline applies when PLUS vehicles are included: their evidence and commercial assessment should remain distinct.
Before increasing an order, confirm the team's capacity to inspect, document, prepare and receive each additional car. Ask whether the proposed timeline allows for rejected candidates or delayed repairs. A quantity request should not weaken the acceptance threshold to fill a target by a particular date. If suitable candidates are limited, discuss a smaller complete batch or a revised schedule with the relevant parties.
These internal reviews need not become a complicated reporting system. A concise order summary with the accepted VIN list, exceptions, actual preparation work and receiving observations is enough to identify practical improvements. Retain it beside the individual files so the next sourcing conversation begins with evidence from your own purchases.
Release the batch with a complete record
Before handover, reconcile the accepted VIN list with the documents, keys, accessories and carrier instructions. Take dated condition photographs and record any changes since inspection. Keep a summary showing which costs and tasks are complete and which remain with the buyer or appointed service providers.
Send the initial brief through the dealer desk. A wholesale enquiry begins candidate selection and current quotation work; it does not imply guaranteed stock or a reserved allocation. Use the shipping checklist once the vehicles and handover plan are sufficiently defined to request a meaningful transport offer.
